Budget & Administrative Assistant – Program Analyst

About the role

The Budget/Administrative Assistant supports the Southwest Asia Forward Repair Activity by providing comprehensive budget tracking, accounting support, and administrative services. This position requires an active Secret clearance and may be located in Iraq, Kuwait, or other Southwest Asian sites.

Key responsibilities

• Track program budgets, expenditures, obligations, and funding actions to ensure accurate financial oversight.
• Prepare routine and ad‑hoc budget reports, expenditure summaries, and trend analyses.
• Maintain historical records of Customer Tracking Numbers (CTNs) and verify funding documentation.
• Review contract modifications for funding changes, de‑obligations, and fund transfers.
• Apply accounting principles to reconcile accounts, prepare balance sheets, profit & loss statements, and other standard reports.
• Support the maintenance and improvement of accounting systems for timely transaction recognition.
• Manage daily personnel accountability, in‑/out‑processing, and training record tracking.
• Assist staff with travel authorizations, vouchers, and expense reporting while ensuring compliance with auditing procedures.

Required profile

• Active Secret security clearance and valid U.S. passport.
• High School diploma with 7+ years relevant experience, OR BA/BS with 2+ years, OR AA/AS with 4+ years.
• Ability to pass CRC, hold a valid U.S. driver’s license and international driver’s permit.
• U.S. citizenship.

Required skills

• Strong budget tracking and financial record‑keeping experience.
• Proficiency with Microsoft 365 and the Microsoft Office Suite.
• Excellent organizational, administrative, and detail‑oriented abilities.