Administrative Associate (Nationals Only)

About the role

UNDP Kyrgyzstan's Operations team supports the Country Office and programme implementation through procurement, finance, ICT and digital services, general admin services, common services and human resources support. This Administrative Associate position, open to nationals only, works under the daily supervision of the Operations Manager and delivers standard administrative processes with high quality and accuracy.

Key responsibilities

• Ensure administrative activities comply with UN/UNDP rules, regulations, policies and strategies, and help map administrative business processes and implement SOPs
• Prepare workplans, submit cases to GSSC and follow up on their completion
• Handle visitors, arrange appointments and meetings, act as interpreter when needed and take minutes
• Prepare briefing and presentation materials, speeches and documentation for meetings and missions
• Organize documents for UNDP shipments, prepare travel authorizations, handle visa and identity card requests, and support conferences, workshops and retreats
• Process travel in the ERP, prepare purchase orders for travel, and manage vehicle transport, maintenance, insurance and logs
• Maintain the stationery stock list, the filing system and confidential records, and research and compile statistical data
• Support office maintenance, assets management and common services, and assist in preparing the budget and audit information
• Support knowledge sharing and capacity building, including organizing briefings on internal procedures

Required profile

• Secondary education, or a Bachelor's degree in Business Administration, Economics, Finance, Accounting, Management or a related field (not required)
• At least 6 years of experience with secondary education, or 3 years with a Bachelor's degree, in operations, administration, accounting/finance, logistics/procurement or a related field
• Fluency in English and Russian; working knowledge of Kyrgyz is an asset
• Experience in international organizations or the UN system is desirable

Required skills

• Computer and office software (MS Word, Excel) and advanced spreadsheet and database skills
• Experience with web-based management systems (ERP) and handling travel management
• Asset management, document and records management, and event management