Administrative Associate (Nationals Only)

About the role

The UNDP Operations team in Kyrgyzstan supports the Country Office and programme implementation through procurement, finance, ICT and digital services, general administration, common services and human resources support. The Administrative Associate, working under the guidance and daily supervision of the Operations Manager, provides support to office operations and performs a variety of standard administrative processes with high quality and accuracy.

Key responsibilities

• Ensure administrative activities comply with UN/UNDP rules, regulations, policies and strategies, and help map administrative business processes and implement SOPs
• Prepare briefing and presentation materials, speeches and documentation for meetings and missions, and act as interpreter and take minutes when needed
• Handle visitor contacts, appointments and meetings, and arrange travel, hotel reservations, travel authorizations, visa and identity card requests
• Process travel in the ERP, prepare purchase orders, and support conference, workshop and retreat logistics
• Maintain office stationery stock, the filing system, and records of assets and office maintenance
• Gather data and statistics, prepare charts, tables and reports, and follow up on deadlines and submissions
• Support budget preparation, audits, and knowledge sharing and capacity building for the project

Required profile

• Nationals only; secondary education required, or a Bachelor's degree in Business Administration, Economics, Finance, Accounting, Management or a related field
• At least 6 years of experience with secondary education, or 3 years with a Bachelor's degree, in operations, administration, accounting/finance, logistics/procurement or a related area
• Experience in international organizations or the UN system is desirable
• Fluency in English and Russian is required; working knowledge of Kyrgyz is an asset

Required skills

• Computer and office software (MS Word, Excel) and advanced spreadsheet and database skills
• Experience with web-based management systems (ERP) and travel management is required
• Event coordination, small-scale procurement and office maintenance and assets management are assets