Administrative Specialist

About the role

EY is looking for an Administrative Specialist in Bishkek. The role covers office administration, supplier and vendor coordination, event organisation and document management, and supports the daily running of the office.

Key responsibilities

• Organise corporate events, meetings and internal office activities.
• Manage relationships with suppliers and service providers, including market research, negotiating, preparing and administering contracts, and monitoring service quality and delivery timelines.
• Oversee office facilities, cleaning standards and health and safety compliance, and liaise with cleaning vendors.
• Coordinate procurement of office equipment, furniture, supplies and kitchenware, and ensure timely provision of food, water, household and medical supplies.
• Maintain the physical and electronic archive, run annual archive inventory reviews and keep scanned document databases up to date.
• Take part in annual budget planning and monitor administrative expenses.
• Liaise with the landlord and business centre service providers, and coordinate reception staff, drivers, couriers, cleaning and technical service teams.
• Perform other administrative and organisational tasks assigned by management.

Required profile

• Bachelor's degree.
• Good command of English, written and spoken.
• Previous experience in an administrative role.
• At least 2 years of experience coordinating a team of 3-10 people is preferred.
• Experience organising events and providing office administrative support.
• Experience managing office infrastructure and administrative budgets, and working with contracts, invoices and primary accounting documents is an advantage.

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Document management and business correspondence skills.
• Ability to manage multiple tasks, prioritise and communicate effectively.

What we offer

• A competitive compensation and benefits package for full-time hires, including medical and dental coverage, pension and 401(k) plans and paid time off.
• Flexible vacation policy and time off for EY holidays and winter/summer breaks.
• A hybrid model, with most external, client-facing roles working in person 40-60% of the time.